Meeting notes, 03/27/2008

Attendees: Lee Catalano, Emily Papagni, Steve Roskoski, Caleb Tucker-Raymond

We acknowledged Lee as de facto and official facility queen.

She will coordinate:

• Food
  

  We chose the lasagna. We have to find out what drinks and salad means, what is that not-tomato sauce, what kind of meat goes into it, and where to eat inside.
  Food will come to $9.95 plus $1.45 for a fruit cup in the afternoon plus $.95 for muffins in the morning, with free coffee all day, or $12.40/person, or $930 for 75 people.

  
  
• Rooms

  The Merlot room will be banquet setup and the Pinot room will be theater

• A/V

  We have a big list of AV questions, including about videotaping and projection/computer equipment. Can we film two things at the same time?

• Wirelessness
• Fixing things if they go wrong
• Other day-of stuff

Steve will be official social coordinator and registration packet coordinator

For a social event, we're going to wait until some more people have registered (currently 22 plus 7 pending), and ask them what they want to do.

A packet might contain:

program
facility map
name tag
speaker biographies
pad to write on
pencil to write with
social info

Also, last year we had:
folders
evaluation form

Emily will work on the Field Guide to Oregon Libraries to give out

Caleb will get speaker contracts, speaker biographies, etc. and volunteered to start a to-do list on the site. Here it is: To do.

Caleb will also put something about McMenamins on the local arrangements page.

We decided not to have a pre-conference.

We discussed what would happen the day of the conference. Our draft schedule has been updated.

We also discussed that we will meet again in about two weeks.