minutes 2010 02 12
L-Net VR Summit Planning Meeting Notes
2/12/10
Updates:
VF Update:
Loree is waiting for a contract, but her agent is sending it. When we get it we can promote. Vanessa Fox - picture - do you have one and can we put it on Facebook and Twitter? Loree will find out and also get with Vanessa to discuss content of talk, what is she interested in talking about
remember:
· County cannot pay a fixed amount for travel. It must be a reimbursement.
· Stress that we hope VF can stay all day for the conference.
· Try to get a sense of what VF will talk about.
· Did Caleb have an idea? Loree will follow up with him to find out.
· Remember to mention the videotaping of the talk and conference.
· Reiterate that we hope she will help at the final plenary with “what I’m going to do on Monday.”
Caleb will put up a more fleshed out web page today - we'll promote it on Monday
ACTION ITEMS
Loree chats with VF to discuss issues above
Caleb updates web page (done)
Marketing Update:
Emily F - Facebook and Twitter are a go. No FriendFeed - not useful Emily F will monitor posting to FB via summit gmail account, in case a response is required
Will start sending save the date announcements to listservs identified and recorded in previous meeting notes. Caleb will check on list with the state library. We can try to post more content and discussion on the FB account. When we have the information for speaker, etc, we can do a FB event invite. Also want to get pictures of Edgefield up. Loree will remember to take pics when she is there over the weekend.
ACTION ITEMS
Emily continues marketing
Caleb e-mails blurb to State library to send to library directors
Site Update:
2 rooms are booked and a hotel block. Should we do a trip to Edgefield? Let’s try for March 5th during our meeting. We need to look at menu for catering, get better vegan options and make vegan options clear in reg. Info Discussion about meals will continue over e-mail
ACTION ITEMS
All look at menu have have discussion over e-mail
Video Update:
video - timing is tricky using a SOU student, next term starts last week of march , 4 students: would be able to have 2 cams and 2 people on sound seems like a good option, if not set up by first week of april (april 9th) we can try to find something else.
* key is getting the video link out to attendees in a short amount of time (a week), but raw video up immediately, then edit and integrate slides later produce trailer for next year with this year's footage - makes it a more robust video as a class project what's the parachute? last year's video person? Caleb will contact him to see if the date is free. We will put students up a edgefield (two nights?), any stipend? caleb will find out if that's possible with MCL finance people, may be contract oriented setting it up as an internship? - may generate more student interest. Emily P will investigate if they can get into the space the day before. we could cover expense for them to come up and see the site the month before. we'll ask when we visit about lighting and sound, rental company they use?
ACTION ITEMS
Caleb finds out if video guy from last year is free on the date, and asks around for others if this guy is not.
Caleb finds out about financing a stipend for students.
Emily P. Finds out if the students can look at the rooms we have booked the day before to get an idea for lighting.
Sessions Discussion
Current Proposed Schedule: Revisions
9:00 Welcome and layout the day/have facilitators describe their sessions
9:15 - 9:45 Welcome/Lightning
10 - 11 Keynote
11:15 - 12:30 k thanks
12:30 - 1:45 lunch
1:45 - 2:30 - sessions
2:30 - 2:45 break
2:45 - 3:30 sessions
3:30 - 3:45 break
3:45 – 4:30 lightning talks and wrapup
Session - focus on interactive, participatory
Intentional Reference:
Dale - intentional reference, definition of what he means, thinking about what you want to accomplish in your transactions, what kind of personality do i want to convey, practice reflectively in small groups. What am I going to try today?
Creating an Online Identity and User Experience
Emily F will be the contact, more introductory than the intentional reference, approaches to customer service and best practices, a "feel good", Bob schroder - teaches Emporia class with transcript review, etc. See if he has a student who'd like to present with him. Kim Read is L-net volunteer and former student of Bob's. Ask Steph or Steve Ryskoski for public library perspective? Use patron exit survey feedback? Need a third (bubbly) person - Anna Johnson Backups: Someone who does a lot of distance learner, EF: Nikki Detmar from RML
ACTION ITEMS
EF asks Bob about facilitating session, frame with “feel good” and that we envision “interactive experience”
Inappropriate (with a different name)
Caleb will facilitate and we need another person to work with Caleb. Solicit L-Net list for examples prior to session. Explore all sorts of things including “how far do I go with this question?” "we don't answer that here" - boundaries of appropriate questions What is a reference question? How far do you go? What is an appropriate response to a question. Do we stop because we feel we're being taking advantage of....going further and providing better service. Academic and public perspectives - do academics put up boundaries. Look at the questions as interesting. Look at the "why", the "who" we serve. Public libraries -managers put limitations on how much time is spent on difficult questions. Solicit examples of what people think is inappropriate via the L-Net list prior to this session to use as examples during discussion. Figuring out the boundaries of what questions we'll answer, when inappropriate becomes an opportunity. "How can i make myself more attractive to boys" turned into resources of self-esteem sites for girls. Librarian perspective of "this isn't appropriate" turn examples around and show how they are teachable moments.
Gems of Oregon - Bring them to us!
Collective Strength of Oregon Libraries. (We need a sexier name.) - Loree
This could be a panel of people talking about their particular library’s strength. Maybe we could even find someone who could create a field guide in a digital format. Everybody could bring something and leave with a collection. Also could include policies and best practices. Goal is to be aware and to bring what you know and end up with a set a resources. Also hopefully have a resources online that we can turn to. Get intern to compile unique resources from policy pages, ask participants to bring things to talk about to session
Loree facilitates finding facilitators.
Collections:
Darkhorse at PSU
Skeletons
KFalls - Shaw
compliments the
Harney County Library in Burns - complements
Baker - local history
UO - scholars bank
Names mentioned:
David Patterson - Crook County, Prineville Director
Perry Stokes – Baker County
ACTION ITEMS
Loree works on finding facilitators.
Lightning Talks
use ideas that we have about Google Books and WorldCat, Legal, etc. to plant seeds 10 talks - 5 minutes each.
Emily F. and Caleb will wrangle LTs
Registration:
Needs to cover lunch for attendees and free lunches Student rate and L-net rate - same rate, $25 Financial hardship, $25 - limited number of seats non-partner rate $50
scholarships - 1 student and 1 professional part time, unemployed