February 12, 2009 Minutes

OR Virtual Ref Summit Planning Committee
Rm A, Central Library
Thu, Feb 12, 2009; 10-11:30 am

Present: Sherry Buchanan, Kari Hauge (minutes), Mary Kontny (conference phone), Emily Papagni (agenda), Caleb Tucker-Raymond

Keynote speaker (Caleb): danah boyd has an agent/speakers bureau, Caleb’s filled out a form requesting her. No reply. We need to get this nailed down. Discussion of short list:
• Joe Janes (UW ref guru)
• Aaron Schmidt (local, but working in DC, Internet Librariann, IM ref proponent)
• Steven Abrams (VP for Sirsidynix, good tech speaker)
• David Lee King
• Eva Miller
• Rivkah Sass
• David Lankes Again?

Action: Emily will try to contact real people, re: danah boyd. If she cannot be nailed down within the week, Caleb will start calling the short list.

Panel/programs:
Caleb: Marketing/Buyin Panel. Approached Ahniwa Ferrari from Washington SL and he seemed interested. Really want this panel: important in these times of budget cuts.

Action: Caleb get at least one more. Try Megan Mitchell w/ Ohiolink, folks from Corvallis and WOU

Kari and Mary: the resources panel is floundering: no reply from Google or Wikimedia. After some discussion, decided to change it into a facilitated shared-experiences/enthusiasms panel: “lightning talks” “round robin”. Talk about sources and ideas that jazz you. E.G. info doodads blog, Emily Chang’s e-hum, favorite transcript, Go ask Alice, StumbleUpon…. Sharing, discussion, inspiration

Action: Kari to write up recruitment blurb, including name for the panel. Goal, get 12+ Lnetters to come prepared to present a source that they find helpful. Caleb to post next week. Caleb will also network at Online NW.

Sherry: Tech panel. Has booked Second Life guru Robin Ashford (from George Fox), and screen caster pro Michael Baird. Wants at least one more.

Action: Will talk with Caleb about “icon plop” and text-a-librarian (a vendor that Caleb is web-interviewing later today).

Emily: Schools panel. Sara Ryan has agreed to moderate and has identified a panel:
• Susan Stone (21st century Library initiative)
• Lee Catalano (MCL school corps)
• Stephanie Thomas (Parkrose school media specialist)
Still need to locate a student. Would like to have some way of understanding the student needs in the context of Lnet. What’s happening on their end? Any way to have the school lbns more connected w/ Lnet?: perhaps send Lnet the questions ahead of the class visit and have us ID some good sites for the Lbn and teacher?

Action: nail it down. Some discussion about OSLIS, and Itunes university, can’t recall what the point was, tho.

Location: Kari is still contact person. Caleb has signed the contract, changing some of the wording (to include MCL, for example.) We still need to talk to the PR/Marketing dept about a release to do videos: want to make DVD and post on internet for free. Just speakers (and they can opt out if they desire.)

Action: Kari nail it down.

Budget: Discussion of meals and costs. The entry fee will have to cover the meal costs (cannot use grant funds?). Will have to be more than last year. Discussion. Want to push the benefits of membership. Final options: 25 for members, 40 for non-members. 30 for all, with one member per Library free.

Action: Caleb rework the figures, pick an option. Caleb? decide on menus, post with registration materials

Further details: started a list of what needs doing
• Projector and screens
• Photocopying
• Handouts
• Badges
• Registration, ahead of time, at the conference

Action: Emily post “save the date” to membership. All continue to compile list of details to be nailed down at next meeting.

Meeting adjourned at 11:30, punkt.