L-net Advisory Board Charge and Structure

revised 8/3/2011

The L-net Advisory Board is made up of 6 - 10 voting members, drawn from all areas of the state and representing the public, school, and academic libraries that use or provide service for L-net. In addition, the Fiscal Agent of the project serves as a voting member of the Board. L-net staff and the Oregon State Library Liaison to the L-net project are non-voting members of the L-net Advisory Board.

Board Responsibilities

The role of the L-net Advisory Board is to set the mission, goals, and direction of L-net program. The ultimate vision is to create, maintain and continually improve a high-quality E-reference program that succeeds in serving the needs of all residents of Oregon.

The primary responsibility of the L-net Advisory Board is to advise the L-net Program Coordinator and the Fiscal Agent regarding the development, implementation, promotion and evaluation of L-net.

To do this, the Board may advise on the following:

General policy and budget issues

Collaboration among provider libraries

Service standards, benchmarks, and guidelines

Promotion of L-net to the public and the Oregon library community

Staff training and best practices

Evaluation and assessment of the program

Software and vendor selection

Meeting Frequency and Scheduling

Advisory Board meetings will meet four times per year, with the Chair determining the location. The first meeting of the year is typically held in the fall and everyone is asked to come in-person to meet new members. Travel reimbrusement can be provided.

The remaining three meetings are also in-person, but with the option for teleconferencing for people who cannot travel. There may be intermittent meetings or telconferences as needed.

Board members are expected to attend all regularly scheduled meetings. Email may be used to discuss ongoing issues and ideas between meetings.

Meeting Minutes

Minutes will be taken by an L-net Advisory Board member on a rotating basis. Minutes will be approved by the Advisory Board via email after each meeting and then will be posted on the L-net website.

Creation of Subcommittees

In order to carry out its advisory work, the L-net Advisory Board may create subcommittees. A subcommittee will be led by at least one Advisory Board member or the L-net Program Coordinator. Other members can be drawn from the libraries that provide service for L-net, the Oregon library community as a whole, or from interested Oregon residents as appropriate.

Selection of Advisory Board Members

Advisory Board members are asked to serve for a term of two years, beginning in the Fall. After two years, members may choose to serve a third year. Appointments of new Board members will be staggered to assure continuity. Nominees for vacant Board positions will be solicited from the Oregon library community, reviewed by the Board, and ultimately appointed by the current chair of the Advisory Board. The chair should strive to keep a balance of representation on the Board, from both type of library and geographic region.

The L-net Advisory Board Chair is asked to serve for a term of one year, beginning in the Fall, and can serve for no more than two consecutive terms. Candidates for L-net Advisory Board Chair are nominated by any member of the L-net Advisory Board and one chair will be chosen by a majority vote of the Advisory Board.